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Maximizing Productivity in Shared Office Spaces: Tips and Tricks

Brendan Suh

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Shared office spaces, also known as coworking spaces, have revolutionized the way businesses operate in the modern world. These spaces offer flexibility, cost-efficiency, and networking opportunities that are hard to find elsewhere. Whether you're a seasoned coworking pro or just exploring this workspace trend, you're in the right place. In this blog post, we'll provide you with practical tips and strategies to optimize your productivity in shared office spaces.

The Rise of Shared Office Spaces: A Game-Changer for Businesses

Before we delve into productivity tips, let's take a moment to understand why shared office spaces have become an increasingly popular choice for businesses of all sizes.

Benefits of Shared Office Spaces

1. Cost Efficiency

Shared office spaces offer budget-friendly alternatives to traditional leases, allowing businesses to allocate resources more effectively. Most tenants can save 30-50% compared to a traditional office lease.

2. Collaboration Opportunities

These spaces promote interaction among businesses, leading to increased collaboration, knowledge sharing, and potential partnerships. A recent Stanford study even showed that teams that brainstorm in-person generate 20% more ideas than those who do so fully remote.

3. Luxuries & Amenities

Sharing office space typically allows tenants to utilize nicer office space than they could afford on their own. This means better working stations, nicer meeting rooms, and potentially even more budget for office snacks.

Tips for Maximizing Productivity

Now, let's explore practical tips to help you make the most of your shared office space and not treat it like a coworking center.

1. Choose the Right Location

A simple but important one. Select a shared office space in a convenient and accessible location to minimize commuting time for your team. Long commutes are a full office’s worst enemy.

2. Plan Your In-Person Work

Not all tasks are created equal. Sharing office space allows your team to overlap in-person multiple times throughout the week. Use that time intentionally. Lean into brainstorming exercises, strategy discussions, or other sessions that will benefit with a higher volume of discussion. You can save the email answering and analysis for your remote days.

3. Personalize Your Space

No more soulless coworking space. A shared office is still your office, so you should treat it as such! Put up your company logo, buy some decorations - it’s always more desirable to come into the office and get work done when it feels like your space.

4. Set Norms With Host / Co-Tenant

Each team is unique and requires a different set up in a shared workspace to maximize efficiency. Work with your office partner to figure out what the right norms / boundaries to set are for each of your teams. Elements can include noise levels, meeting room access, days in office, and much more.

5. Network and Collaborate

After setting norms with your Host / co-tenant, make it a norm to spend time with the other company in your space. Sharing your roadblocks around the lunch table may help you and your team get a critical outside perspective.

6. Maintain an Organized Workspace

A clean desk is a clean mind. Keep your shared workspace organized and clutter-free to create a productive and inviting environment.

Shared office spaces offer a plethora of benefits for businesses, and with the right strategies in place, you can maximize your productivity in these dynamic environments. Whether you're looking for cost efficiency, collaboration opportunities, or access to amenities, shared office spaces have you covered. Tandem is here to assist you in finding the perfect shared office space, connecting you with like-minded companies for a shared journey toward increased productivity. Don't hesitate to reach out to us and embark on your path to a more productive workspace.

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